An enterprise admin team put stationery and ancillary buying on autopilot
An enterprise admin team put stationery and ancillary buying on autopilot across 30 locations — a controlled catalog with built-in approvals, fulfilment and spend visibility.
The challenge
Ancillary and stationery procurement across 30 locations was email-and-call chaos — no catalog, weak approvals, and no spend visibility.
Ancillary and stationery procurement across 30 locations run on email and calls means no catalog, weak approvals and no spend visibility — small purchases that add up to real, ungoverned cost.
What we deployed
ProQ — a B2B marketplace with smart catalog, built-in approval workflows, supplier fulfilment, payments and reporting.
Key capabilities- Smart catalogA controlled catalog, not ad-hoc buying.
- Multi-level approvalsApprovals route automatically.
- Supplier fulfilmentSuppliers fulfil orders directly.
- PaymentsBuilt-in payment handling.
- Spend visibilityFinance sees spend across locations.
- ReportingProcurement reporting by location.
How it works
Location admins order from a controlled catalog; approvals route automatically, suppliers fulfil, and finance sees spend and reporting across all 30 locations.
Outcomes
- Controlled catalog, not ad-hoc buying
- Built-in multi-level approvals
- Supplier fulfilment and payments
- Spend visibility across locations
The use case in depth
The constant, unglamorous task of keeping offices stocked is exactly where governance quietly breaks down — lots of small purchases, no catalog, weak approvals. A B2B marketplace with a controlled catalog and built-in approvals turns that into a governed process.
For finance, the win is visibility and control: spend across all 30 locations in one place, approvals enforced, suppliers fulfilling against a catalog — the long tail of office buying finally systematised.
Explore UrSpayce ProQ
UrSpayce ProQ is a B2B marketplace with a smart catalog, built-in approvals, supplier fulfilment, payments and spend reporting.
See UrSpayce ProQ →Frequently asked questions
How does a procurement marketplace control spend?
UrSpayce ProQ replaces ad-hoc email-and-call buying with a controlled catalog, multi-level approvals and supplier fulfilment, giving finance spend visibility across every location.
Can it handle approvals automatically?
Yes. Orders route through built-in multi-level approval workflows before suppliers fulfil and payment is handled.
Does it work across many locations?
Yes. It runs ancillary procurement across dozens of locations with consolidated spend reporting.