NEXUS · Mailroom

Mailroom management,
inward and outward, tracked.

Digitize mail and package handling end to end — log inbound deliveries, track outbound dispatches, notify recipients instantly and keep a complete audit trail of every handover.

Book a demo →See the modules
Inward & outwardInstant notificationsHandover verificationAudit trails
Mailroom · Today34 parcels
Blue Dart · #4821For Priya
Documents · LegalCollected
Food · ReceptionNotified
8 modulesInbound to handover
InstantRecipient alerts
VerifiedSecure handovers
SearchableFull delivery log

Organizations receive and send deliveries every day — couriers, documents, food and equipment. Manual registers create congestion, misplaced packages and no accountability for who received what.

UrSpayce Mailroom Management digitizes the entire delivery process — logging inbound packages, tracking outbound dispatches and notifying recipients the moment something arrives.

Every handover is verified and recorded, and role-based controls plus complete audit trails keep delivery data protected and accountable.

Feature modules

What's inside Mailroom

Purpose-built modules that cover the workflow end to end.

MR-01

Inward Delivery Logging

  • Structured record of all deliveries entering the org.
  • Log type, source, courier, recipient and arrival time.
  • Categorize couriers, food, documents and equipment.
MR-02

Outward Delivery Tracking

  • Track packages and documents sent out.
  • Record sender, recipient, courier and dispatch time.
  • Monitor pending outward deliveries.
MR-03

Delivery Request Management

  • Employees submit send/receive requests.
  • Approval workflows for sensitive dispatches.
  • Track status — pending, approved or completed.
MR-04

Employee Notifications

  • Notify employees instantly when a package arrives.
  • Automated email or messaging alerts.
  • Reduce congestion by accelerating handovers.
MR-05

Handover Verification

  • Secure, accountable handovers.
  • Confirmation records when packages are collected.
  • Track handler and time of final handover.
MR-06

Categorization & Search

  • Organize by category, sender, department or type.
  • Filter by type, employee name or date range.
  • Handle large volumes with structure.
MR-07

Analytics & Delivery Insights

  • Dashboards for inbound and outbound trends.
  • Track pending deliveries and peak periods.
  • Reports for operational analysis.
MR-08

Administrative Control & Security

  • Role-based permissions for mailroom staff.
  • Complete audit trails of logs and handovers.
  • Secure architecture and compliance.
Built for every industry

Mailroom for all industries

A cloud platform that fits businesses of every size and sector.

Aerospace & DefenseTransportation & LogisticsFood & BeverageGovernmentEducationManufacturingProfessional ServicesPharma & Biotech
Powered by UrSpayce

Connect the tools you already use

Updates flow straight into the apps your team lives in.

Google Workspace
Google WorkspaceSync users into your employee directory.
Microsoft Teams
Microsoft TeamsNotify teams on every update.
Slack
SlackInstant alerts in a channel or DM.
Zoom
ZoomPrivate notifications for updates.
Outlook
OutlookSchedule and invite without switching tools.
Microsoft 365
Microsoft 365Notify designated groups.
Google Calendar
Google CalendarBook and invite from your calendar.
Apple Wallet
Apple WalletPasses that live in the wallet.

Enterprise-level security

UrSpayce meets industry-leading data-security standards to protect your data from unauthorised access, use or disclosure.

End-to-end encryptionTwo-factor authenticationRole-based access controlFull audit logs
SOC 2 Type IISOC 2 Type II
GDPRGDPR
ISO 27001ISO 27001
FAQ

Questions, answered

How are employees told a package arrived?
The moment a delivery is logged, the recipient gets an automated email or message to collect it — cutting mailroom congestion and unclaimed parcels.
Is there proof of handover?
Yes. Every handover is verified with a confirmation record capturing who collected the package, the handler and the exact time.
Can we track outbound couriers too?
Yes. Outward deliveries record sender, recipient, courier and dispatch time, with pending dispatches monitored for accountability.
How do we find an old delivery?
Deliveries are organized by category, sender, department and type, and searchable by type, employee name or date range.

See UrSpayce run your workplace.

Mailroom is part of the UrSpayce platform — one login across visitors, desks, rooms, assets and more, AI-native and connected end to end.

Book a demo →