NEXUS · Appointments

Appointment calendar,
scheduling without the ping-pong.

Let employees and visitors book time on shared calendars — availability, self-scheduling, reminders and check-in, tied into visitor management.

Book a demo →See the modules
Self-schedulingAvailabilityRemindersVisitor-linked
AppointmentsToday · 18
10:30 · Meera P.Confirmed
11:15 · VendorReminder sent
Check-inQR ready
6 modulesBook to check-in
Self-serveNo email ping-pong
RemindersFewer no-shows
LinkedTo visitor mgmt

Booking meetings with visitors and across teams means endless email back-and-forth, missed slots and no-shows — with no link to who actually arrives.

UrSpayce Appointments lets people share availability and self-schedule on the right calendar, with automated reminders that cut no-shows.

Appointments tie directly into Visitor Management, so a booked guest is pre-registered and checked in the moment they arrive.

Feature modules

What's inside Appointments

Purpose-built modules that cover the workflow end to end.

AP-01

Availability & Booking

  • Publish availability windows.
  • Self-scheduling for guests and staff.
  • Round-robin and team calendars.
AP-02

Calendar Sync

  • Two-way Outlook and Google sync.
  • Avoid conflicts automatically.
  • Bookings land on the right calendar.
AP-03

Reminders & Notifications

  • Automated email and SMS reminders.
  • Reduce no-shows.
  • Reschedule and cancel links.
AP-04

Visitor Integration

  • Booked guests pre-registered as visitors.
  • QR pass issued on confirmation.
  • Host alerted on arrival.
AP-05

Check-In & Queue

  • Check in appointments on arrival.
  • Live queue and wait-time view.
  • Smooth front-desk flow.
AP-06

Analytics

  • Booking volumes and no-show rates.
  • Peak times and utilization.
  • Reports to improve scheduling.
Built for every industry

Appointments for all industries

A cloud platform that fits businesses of every size and sector.

Aerospace & DefenseTransportation & LogisticsFood & BeverageGovernmentEducationManufacturingProfessional ServicesPharma & Biotech
Powered by UrSpayce

Connect the tools you already use

Updates flow straight into the apps your team lives in.

Google Workspace
Google WorkspaceSync users into your employee directory.
Microsoft Teams
Microsoft TeamsNotify teams on every update.
Slack
SlackInstant alerts in a channel or DM.
Zoom
ZoomPrivate notifications for updates.
Outlook
OutlookSchedule and invite without switching tools.
Microsoft 365
Microsoft 365Notify designated groups.
Google Calendar
Google CalendarBook and invite from your calendar.
Apple Wallet
Apple WalletPasses that live in the wallet.

Enterprise-level security

UrSpayce meets industry-leading data-security standards to protect your data from unauthorised access, use or disclosure.

End-to-end encryptionTwo-factor authenticationRole-based access controlFull audit logs
SOC 2 Type IISOC 2 Type II
GDPRGDPR
ISO 27001ISO 27001
FAQ

Questions, answered

Can visitors book their own slots?
Yes. Guests self-schedule against published availability, and the booking lands on the right calendar with a confirmation.
Does it reduce no-shows?
Yes. Automated email and SMS reminders with reschedule links cut no-shows significantly.
How does it connect to visitor check-in?
A booked guest is automatically pre-registered as a visitor and issued a QR pass, so check-in is instant and the host is alerted on arrival.
Does it sync with our calendars?
Yes. Two-way Outlook and Google Calendar sync avoids conflicts automatically.

See UrSpayce run your workplace.

Appointments is part of the UrSpayce platform — one login across visitors, desks, rooms, assets and more, AI-native and connected end to end.

Book a demo →