NEXUS · Rooms

Meeting rooms,
booked in seconds.

Find and book the right room instantly — real-time availability, calendar sync, display panels and check-in that ends ghost meetings and double bookings.

Book a demo →See the modules
Real-time availabilityCalendar syncRoom displaysCheck-in
Rooms · Floor 3Live
Everest10:00–11:00
AlpsFree now
NilgiriIn use
6 modulesBook to analyze
Real-timeAvailability
ZeroDouble bookings
Web · Mobile · DisplayEverywhere

Meeting rooms are a scarce resource that manual calendars manage badly — leading to double bookings, ghost meetings and rooms that sit empty while people hunt for space.

UrSpayce Rooms gives employees real-time availability and one-tap booking from web, mobile, Outlook or a door display, with recurring meetings and amenities handled cleanly.

Check-in releases no-shows automatically, and utilization analytics reveal which rooms are overbooked and which are underused so you can plan space with confidence.

Feature modules

What's inside Rooms

Purpose-built modules that cover the workflow end to end.

RM-01

Real-Time Room Booking

  • Book available rooms from web, mobile or calendar.
  • See live availability across floors and sites.
  • Recurring meetings and instant bookings.
RM-02

Calendar & Email Sync

  • Two-way sync with Outlook and Google Calendar.
  • Invite guests and book rooms without switching tools.
  • Conflicts surfaced before they happen.
RM-03

Room Display Panels

  • Door displays show status and next meeting.
  • Book or extend on the spot from the panel.
  • At-a-glance red / green availability.
RM-04

Check-In & No-Show Release

  • Attendees check in to confirm the room.
  • Unconfirmed rooms release automatically.
  • Ends ghost meetings and frees capacity.
RM-05

Amenities & Services

  • Filter rooms by capacity, AV and amenities.
  • Request catering or setup with the booking.
  • Match the room to the meeting.
RM-06

Utilization Analytics

  • Track room usage, peak hours and no-shows.
  • Identify over- and under-used rooms.
  • Right-size meeting space with data.
Built for every industry

Rooms for all industries

A cloud platform that fits businesses of every size and sector.

Aerospace & DefenseTransportation & LogisticsFood & BeverageGovernmentEducationManufacturingProfessional ServicesPharma & Biotech
Powered by UrSpayce

Connect the tools you already use

Updates flow straight into the apps your team lives in.

Google Workspace
Google WorkspaceSync users into your employee directory.
Microsoft Teams
Microsoft TeamsNotify teams on every update.
Slack
SlackInstant alerts in a channel or DM.
Zoom
ZoomPrivate notifications for updates.
Outlook
OutlookSchedule and invite without switching tools.
Microsoft 365
Microsoft 365Notify designated groups.
Google Calendar
Google CalendarBook and invite from your calendar.
Apple Wallet
Apple WalletPasses that live in the wallet.

Enterprise-level security

UrSpayce meets industry-leading data-security standards to protect your data from unauthorised access, use or disclosure.

End-to-end encryptionTwo-factor authenticationRole-based access controlFull audit logs
SOC 2 Type IISOC 2 Type II
GDPRGDPR
ISO 27001ISO 27001
FAQ

Questions, answered

Can we book rooms from Outlook or Google Calendar?
Yes. Rooms syncs two-way with Outlook and Google Calendar, so you can invite guests and reserve a room without leaving your calendar.
How does check-in stop ghost meetings?
Attendees check in to confirm the room is in use. If no one checks in, the room is released automatically and becomes bookable again.
Do you support door display panels?
Yes. Room displays show current status and the next meeting, and let people book or extend directly from the panel.
Can we see how rooms are used?
Yes. Utilization analytics show peak hours, no-shows and over- or under-used rooms so you can plan space effectively.

See UrSpayce run your workplace.

Rooms is part of the UrSpayce platform — one login across visitors, desks, rooms, assets and more, AI-native and connected end to end.

Book a demo →