NEXUS · ExpensesComing soon

Expense & budget,
claims that close themselves.

Capture receipts, apply policy, approve and reimburse — with budget tracking and analytics that give finance control without the paper chase.

Book a demo →See the modules
Receipt capturePolicy checksApprovalsBudget tracking
ExpensesClaim #204
Cab · ₹420In policy
Meal · ₹1,800Over limit
ApprovalManager ✓
6 modulesClaim to reimburse
OCRSnap the receipt
PolicyAuto-checked
BudgetsReal-time

Expense claims mean paper receipts, spreadsheet forms and slow reimbursements — while finance struggles to enforce policy and track budgets.

UrSpayce Expenses lets employees snap receipts and submit claims that are checked against policy automatically, then routed for fast approval and reimbursement.

Real-time budget tracking and analytics give finance control and visibility across teams and categories.

Feature modules

What's inside Expenses

Purpose-built modules that cover the workflow end to end.

EX-01

Receipt Capture (OCR)

  • Snap a photo; OCR reads the receipt.
  • Auto-fill amount, date and merchant.
  • Digital record replaces paper.
EX-02

Claim Submission

  • Group receipts into claims.
  • Categorize by project or cost center.
  • Submit from mobile in seconds.
EX-03

Policy Checks

  • Automatic checks against expense policy.
  • Flag out-of-policy items early.
  • Reduce rejections and rework.
EX-04

Approvals & Reimbursement

  • Route claims through approvals.
  • Finance approves and reimburses.
  • Payroll or bank integration.
EX-05

Budget Tracking

  • Track spend against budgets in real time.
  • Alerts as limits approach.
  • Control by team and category.
EX-06

Analytics & Reporting

  • Spend trends and top categories.
  • Policy-exception insights.
  • Reports for finance and audit.
Built for every industry

Expenses for all industries

A cloud platform that fits businesses of every size and sector.

Aerospace & DefenseTransportation & LogisticsFood & BeverageGovernmentEducationManufacturingProfessional ServicesPharma & Biotech
Powered by UrSpayce

Connect the tools you already use

Updates flow straight into the apps your team lives in.

Google Workspace
Google WorkspaceSync users into your employee directory.
Microsoft Teams
Microsoft TeamsNotify teams on every update.
Slack
SlackInstant alerts in a channel or DM.
Zoom
ZoomPrivate notifications for updates.
Outlook
OutlookSchedule and invite without switching tools.
Microsoft 365
Microsoft 365Notify designated groups.
Google Calendar
Google CalendarBook and invite from your calendar.
Apple Wallet
Apple WalletPasses that live in the wallet.

Enterprise-level security

UrSpayce meets industry-leading data-security standards to protect your data from unauthorised access, use or disclosure.

End-to-end encryptionTwo-factor authenticationRole-based access controlFull audit logs
SOC 2 Type IISOC 2 Type II
GDPRGDPR
ISO 27001ISO 27001
FAQ

Questions, answered

How are receipts captured?
Snap a photo and OCR reads the receipt, auto-filling amount, date and merchant — no paper, no manual entry.
Does it enforce expense policy?
Yes. Claims are checked automatically against policy, flagging out-of-policy items before submission to cut rejections.
How does reimbursement work?
Approved claims are reimbursed through payroll or bank integration, with the full approval trail retained.
Can finance track budgets?
Yes. Spend is tracked against budgets in real time, with alerts as limits approach and analytics by team and category.

See UrSpayce run your workplace.

Expenses is part of the UrSpayce platform — one login across visitors, desks, rooms, assets and more, AI-native and connected end to end.

Book a demo →