NEXUS · Desk Booking

Desk booking,
hybrid workspace OS.

Reserve, scan, sit. Structured desk reservation and workspace management with interactive floor maps, QR check-in and real-time occupancy — so hybrid teams and real estate finally get organized.

Book a demo →See the modules
Interactive floor mapsQR check-inReal-time occupancyGoogle · MS 365 · Slack
Desk map · Floor 262% used
Desk 14You · today
Desk 15Free
Zone B8 of 12 taken
7 modulesReserve to report
QR check-inNo ghost bookings
Real-timeOccupancy & maps
Web · MobileBook anywhere

Hybrid workplaces require structured coordination between in-office and remote employees. Without a centralized system, admins rely on spreadsheets — leading to double bookings, underutilized space and no visibility into real estate.

UrSpayce Desk Booking streamlines hybrid operations through structured reservation and workspace management, allocating and optimizing workstations across locations from a central portal and mobile app.

It supports flexible desks, cabins and cubicles; QR-based check-in ensures accurate occupancy and prevents double bookings — with notifications inside the tools your team already uses.

Feature modules

What's inside Desk Booking

Purpose-built modules that cover the workflow end to end.

DB-01

Desk Reservation System

  • Book by hour, day, week or multiple days.
  • Hot-desking and permanent desk assignments.
  • Reserve on behalf of employees when needed.
DB-02

Interactive Floor Maps

  • Visual overview of the office layout.
  • Choose desks by proximity, amenities or team.
  • Real-time availability status.
DB-03

QR Code Check-In

  • Employees scan QR codes to confirm occupancy.
  • Prevents ghost and double bookings.
  • Live occupancy tracking for admins.
DB-04

Admin Management Portal

  • Manage user profiles with role-based access.
  • Allocate desks manually or with automated rules.
  • Set department seating zones or restricted areas.
DB-05

Reporting & Analytics

  • Track desk usage and occupancy trends.
  • Analyze utilization to optimize layout.
  • Structured reports for capacity and cost planning.
DB-06

Integrations & Connectivity

  • Sync directories via Google Workspace or Microsoft 365.
  • Notifications via Teams, Slack, Zoom or Outlook.
  • Book desks straight from Google Calendar.
DB-07

Additional Services

  • Reserve parking alongside desk bookings.
  • Add meal services where supported.
  • Maintain reservation logs for audit.
Built for every industry

Desk Booking for all industries

A cloud platform that fits businesses of every size and sector.

Aerospace & DefenseTransportation & LogisticsFood & BeverageGovernmentEducationManufacturingProfessional ServicesPharma & Biotech
Powered by UrSpayce

Connect the tools you already use

Updates flow straight into the apps your team lives in.

Google Workspace
Google WorkspaceSync users into your employee directory.
Microsoft Teams
Microsoft TeamsNotify teams on every update.
Slack
SlackInstant alerts in a channel or DM.
Zoom
ZoomPrivate notifications for updates.
Outlook
OutlookSchedule and invite without switching tools.
Microsoft 365
Microsoft 365Notify designated groups.
Google Calendar
Google CalendarBook and invite from your calendar.
Apple Wallet
Apple WalletPasses that live in the wallet.

Enterprise-level security

UrSpayce meets industry-leading data-security standards to protect your data from unauthorised access, use or disclosure.

End-to-end encryptionTwo-factor authenticationRole-based access controlFull audit logs
SOC 2 Type IISOC 2 Type II
GDPRGDPR
ISO 27001ISO 27001
FAQ

Questions, answered

Can employees book from their phone?
Yes. Employees search availability on an interactive floor map and reserve desks in advance from the mobile app or web.
How does check-in prevent double bookings?
Employees scan a QR code to confirm they've taken the desk. Unconfirmed reservations free up automatically, so occupancy stays accurate and ghost bookings disappear.
Does it support permanent and hot desks?
Yes — flexible hot desks, permanent assignments, cabins and cubicles, with seating rules and role-based permissions.
Can we see how our space is really used?
Yes. Real-time occupancy and utilization reports show trends so you can right-size floors and plan capacity.

See UrSpayce run your workplace.

Desk Booking is part of the UrSpayce platform — one login across visitors, desks, rooms, assets and more, AI-native and connected end to end.

Book a demo →