A digital-native company made hybrid work actually work across 6 offices
A digital-native company made hybrid work measurable across 6 offices and 8,000 employees — desks found in seconds, real estate sized on true utilisation.
The challenge
After hybrid, desks were either overcrowded or empty, teams could not find each other, and real estate decisions were guesswork.
After hybrid, the office became unpredictable: desks were overcrowded some days and empty others, teams couldn't find each other, and real-estate decisions were made on reservation data that didn't reflect who actually showed up.
What we deployed
NEXUS Desk Booking — interactive floor maps, team neighbourhoods, and check-in-backed bookings, with usage analytics.
Key capabilities- Interactive floor mapsEmployees see and pick an available desk near their team from the app.
- Team neighbourhoodsTeams book within a zone so collaboration doesn't scatter.
- Check-in-backed bookingsA booking only counts when the person checks in, so data reflects reality.
- No-show releaseUn-checked-in desks free up automatically for others.
- True utilisation analyticsFacilities see actual usage per floor, not just reservations.
- Right-sizing evidenceOccupancy trends guide how much space each office really needs.
How it works
Employees book a desk near their team from the app, check in on arrival, and facilities see true utilisation — not just what was reserved.
Outcomes
- Desks found in seconds, near the right team
- True utilisation vs. bookings, per floor
- Neighbourhoods keep teams together
- Data to right-size every office
The use case in depth
Hybrid only works when the office is legible: people need to find a desk near their team fast, and facilities need to know what's actually used. Check-in-backed bookings close the gap between reserved and occupied, turning desk data into something you can plan against.
That evidence compounds into the biggest decision facilities make — how much space to hold. Instead of renewing or expanding on a hunch, the company right-sizes each office on measured utilisation, often deferring or avoiding cost.
Explore UrSpayce Desk Booking
UrSpayce Desk Booking gives employees floor maps and team neighbourhoods, and gives facilities check-in-backed utilisation to right-size every office.
See UrSpayce Desk Booking →Frequently asked questions
How does desk booking support hybrid work?
Employees book a desk near their team from an interactive map and check in on arrival, so people find space quickly and facilities see true occupancy rather than just reservations.
What is check-in-backed booking?
A reservation only counts once the person checks in; no-shows are released automatically. This keeps desks available and makes utilisation data reflect who was actually in the office.
Can desk data inform real-estate decisions?
Yes. True utilisation by floor gives facilities the evidence to right-size offices — consolidating under-used space or deferring costly expansions.